Proudly Supporting IMWA 2012
Instructions for Chairpersons
The organizers would like to express their gratitude to the chairpersons for guidance through the technical sessions. We appreciate your acceptation of the following guidelines:
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Please familiarise yourself with the venue prior to your particular session.
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All chairpersons and authors are requested to attend the meeting with authors 15 minutes before start of the session block in the respective lecture hall. The times and venues are itemized in the Program Handbook and on the congress website. Make every effort to meet your speakers before the session begins to check they are present, to verify pronunciation of names and to settle any queries regarding their affiliations/biographies.
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If a speaker listed in the program is not present, decide how you will utilize the time (an ad hoc discussion with a panel of other session speakers is usually a good idea). Please do not move up papers within a session, as delegates from other sessions may be planning on “session hopping” and may miss a presentation of their choice if the program is altered.
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Inform yourself about the speakers so that you may introduce them before their presentation. Please keep the introduction of speakers brief.
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Please start your session on time, even if people are still arriving, by introducing yourself and then the first speaker. Our Conference has up to four parallel sessions; it is therefore important to ensure that each speaker stops talking on time and that each new speaker starts exactly at the allotted time (and that you do not start your session early or late). This is particularly important in parallel sessions where delegates may wish to move between sessions.
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If there is a particularly interesting discussion in progress at the time of the next speaker starting, we suggest that it is continued in the next tea/lunch break between the involved people and not in the session itself.
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Please prepare a question in advance to ask at each speaker’s question time if necessary. Delegates posing questions from the audience should be asked to state their name and organization before asking their questions.
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Timing: 15 minutes presentation + 5 minutes questions/discussion = 20 minutes. We will provide you a yellow and a red card to inform the speaker about the time left (yellow: 3 minutes, red: 30 seconds). You are advised to strictly follow the schedule and interrupt if necessary.
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Please make any formal announcements as requested by the organizers.
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Please thank all speakers at the end of the session on behalf of the conference and Association.
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